How should interview notes be structured to support clarity and admissibility?

• A. Clear, objective observations; time-stamped entries; signed by the interviewer; cross-reference with audio/video when available.
• B. Personal impressions and conclusions.
• C. Narrative solely with no timestamps.
• D. Notes written after the interview with no signer.

Answer: (A)

Structured interview notes should capture what happened in a clear, verifiable sequence. Focus on objective observations: who was present, what questions were asked, what the respondent said, and any observable actions or reactions. Include time stamps for each entry so you can place events in order and link statements to specific moments. Have the notes signed by the interviewer to establish authorship and accountability for accuracy. If there is an audio or video recording, cross-reference the notes so reviewers can verify what was documented against the recording. Use neutral language, quote verbatim when possible, and clearly separate what was asked, what was stated, and what you inferred about demeanor or credibility. Notes created after the interview without a signer raise questions about reliability and authenticity, and personal impressions or conclusions should be avoided or clearly labeled as subjective impressions rather than facts. A narrative without timestamps also reduces traceability and makes it harder to defend or challenge the record.